Disclaimer

Last Updated: 9 June 2026

The information provided on this website and within the PhylaxVault software is for general informational and business purposes only.

Software Purpose

PhylaxVault is an enterprise-grade email archiving, retention, indexing, and compliance software solution designed to support organizations in preserving electronic communications, enabling information governance, and assisting with audit and compliance requirements.

The software captures, archives, indexes, and stores email communications and related metadata based on customer-defined configurations and infrastructure environments.

No Legal or Professional Advice

PhylaxVault is a technology solution and does not provide legal, regulatory, tax, audit, or professional advice.

Customers are solely responsible for:

• Identifying applicable legal and regulatory requirements
• Defining retention and compliance policies
• Implementing internal governance procedures
• Obtaining employee notices and consents where required
• Ensuring compliance with privacy and data protection laws

Customers should consult qualified professionals for legal or compliance guidance.

No Guarantee of Compliance

While PhylaxVault supports compliance and records management functions, it does not guarantee compliance with any law, regulation, industry standard, or governmental requirement.

Compliance outcomes depend on system configuration, infrastructure, organizational policies, and user practices.

Data Accuracy and System Performance

The accuracy and completeness of archived data depend on proper configuration, system integration, network stability, and customer-managed infrastructure.

PhylaxVault does not guarantee that all emails, attachments, or metadata will be captured, indexed, or retrievable in all circumstances.

System performance may be affected by factors including:

• Network or connectivity failures
• Hardware or storage issues
• Third-party service disruptions
• Operating system or software errors
• Cybersecurity incidents
• Misconfiguration or user error

Third-Party Integrations

PhylaxVault may integrate with third-party systems including Microsoft 365, Microsoft Exchange, Google Workspace, LDAP, and Active Directory.

We are not responsible for the availability, performance, security, or policies of these third-party services.

Limitation of Liability

To the fullest extent permitted by law, Squad System and its affiliates shall not be liable for any damages arising from the use of or inability to use PhylaxVault, including but not limited to:

• Data loss or corruption
• Business interruption
• Loss of revenue or profits
• Security incidents or breaches
• Compliance failures
• System downtime
• Unauthorized access
• Misconfiguration

Customer Responsibility

Customers are fully responsible for:

• Software deployment and system administration
• Access control and security management
• Backup and disaster recovery planning
• Compliance policy implementation
• Monitoring system usage and performance
• Verifying integrity of archived data

Customers are advised to maintain independent backup and continuity systems.

No Warranty

PhylaxVault is provided on an “AS IS” and “AS AVAILABLE” basis without warranties of any kind, express or implied.

We expressly disclaim all warranties including:

• Merchantability
• Fitness for a particular purpose
• Non-infringement
• Continuous or uninterrupted operation
• Accuracy or completeness of results
• Compatibility with all environments

Changes to This Disclaimer

We may update this Disclaimer at any time without prior notice. Updates will be posted on this page and become effective immediately upon publication.

Contact Information

Squad System
New Delhi, India